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- Internet Payroll Services for New Zealand organisations | Up | Home |
| We have designed iPayroll® to be very easy to set up and use. This guide to setting up your own payroll provides an easy introduction to the steps you will have to take from setting up your own organisation through to completing your first payroll. | Contents
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IntroductionSetting up your own secure payroll website is a straight-forward task. Once you have created a new organisation, you can immediately begin to enter information for the people you pay. Then there are only a few additional details required to complete a payroll. |
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Please have a look around our Sample Company before diving into setting up your own payroll. This guide assumes that you have already had a look around to get an idea of what is available, and will make a lot more sense once you have.
Like anything, a small amount of planning and preparation will make the set up even easier.
Creating a new PersonTo create a new Person, select Add a Person from the Getting Started page that is displayed after you create an organisation. TIP: You can also add a Person when displaying lists of people, or when adding a timesheet in a payroll. |
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Enter the Person's First Name and Surname and, if you wish, their id. Then press the 'Add Person' button and you will be taken to a new page where you can enter additional details about the person.
Payroll OverviewProcessing your payroll payments is easy. There are just four steps:- |
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There are two options for processing the actual money to pay your staff. Your
Payment Method is set on your
Organisation Set Up page, and
determines how money leaves your organisation's bank account:-
To manage your KiwiSaver obligations using iPayroll®:-
Bank Letter
Banking / Payment Options
Banking / Payment Options
Tip
If you are changing your Payment Method, remember to change your
Organisation Set Up page too.
KiwiSaver in iPayroll
| 1. | New Staff From 1-Jul, a new person will be automatically enrolled in KiwiSaver (2.0% by default with 2.0% employer contribution). There are new KiwiSaver fields on the Personal Details page:- |
| 2. | Making changes To change a person's deduction and/or contribution rate enter the percentages into the Employee and/or Employer fields on their Personal Details page. If the person should not be automatically enrolled, enter 0% into those two fields. Inland Revenue has a page detailing who is exempt from auto-enrolment. |
| 3. | Timesheets and Payslips KiwiSaver deductions (KSE) and any Employer contributions (KSR) will be on people's Timesheets and Payslips, for example see this sample Standard Timesheet and sample Payslip. |
| 4. | Payroll Reports Step 3. of your Payroll (3. Print) includes details of KiwiSaver deductions (and any Employer contributions) included in the Payroll. For example, see this sample Payroll Control report. |
| 5. | Sending Information to Inland Revenue iPayroll will pass all relevant payments and details onto Inland Revenue for you. |
<dtml-var standard_html_header> <META name="keywords" content="PAYE Intermediary, Tax Intermediary"> <p></p> <h2>Tax Options (Payroll-Related Taxes)</h2> <p></p> <div class=message> <div class=col1> We offer two options for handling your payroll-related tax payments and returns to Inland Revenue, which can be changed on your '<a href='<dtml-var organisation_url>/tax/'>Tax</a>' page. <ol> <li>We manage your payroll-related taxes. <li>You manage them yourself. </ol> <strong>Note: When you elect to have iPayroll<sup>®</sup> manage your payroll-related tax for you, the relevant tax deductions will be sent to us with each payroll payment. <br>(Instead of you sending those tax payments to IRD later in the month). </strong><p> At the appropriate times, we will submit all the necessary payroll-related returns and payments to Inland Revenue, on your behalf. This includes your Tax Remittances (IR 345 forms), Monthly Returns (IR 348 forms or electronic IR files) and KiwiSaver forms and schedules. We will pass your payroll-related tax deductions (including KiwiSaver deductions and contributions) onto Inland Revenue when they fall due. <strong>There is no additional charge for this service, and we accept responsibility for any late payment penalties, providing we have correctly received all payments</strong>. </div> <div class=col2> <h3>Payroll Giving (iPayroll<sup>®</sup> Giving)</h3> If iPayroll manages your tax your employees can establish Payroll Giving donations themselves, via their <a href='<dtml-var secure_base>/kiosk/help'>Payslip Kiosk</a> - there is <strong>no</strong> administration required from you. <p> <h3>PAYE Intermediary</h3> Additionally, iPayroll is an accredited and listed <a href='http://www.ird.govt.nz/payroll-employers/returns-payments/paye-intermediary/'>PAYE Intermediary</a>. You can elect to have iPayroll act as your PAYE Intermediary with Inland Revenue, which provides additional benefits. <p> If you wish, you can still do your own returns and payments to Inland Revenue, and administer your own Payroll Giving scheme. Please refer to <a href='http://www.ird.govt.nz/'>Inland Revenue</a> for full details on your tax obligations. <p> <h3>New Employers</h3> All employers must be registered with Inland Revenue. Inland Revenue provides an online service to <a href='https://www.ird.govt.nz/cgi-bin/form.cgi?form=ir334'>Register new Employers</a>. You will need to use this service if your organisation is not already registered as an employer, or doesn't have an IRD number. <p> <h3>Tax History</h3> Regardless whether we are managing your payroll-related tax or not, you will be able to review details of all deductions made. </div> <div class=colFoot> </div> </div> <dtml-with sample> <dtml-with tax> <div class=border> <dtml-let standard_html_header="''" standard_html_footer="''" history_subMenu="''"> <dtml-var history> </dtml-let> </div> </dtml-with> <div class=footer align=center> <a href='<dtml-var organisation_url>/tax/history'>Tax History</a> from <dtml-var organisationName> </div> </dtml-with> <p> <dtml-var standard_html_footer>
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