If you have made a manual payment to a person, you must record the details in your payroll.

It is vital that your payroll records are complete and accurate. If you make payments outside of the system, and don't record the details, your tax, leave, costing and other records can all be wrong.

If you have made a payment to a person that isn't recorded in the system:-

1. Open a one off payroll.
2. Record the details of your manual pay on the person's timesheet.
3. Check and adjust the calculations so that the correct values are calculated.
   (In particular, check the tax calculation. Override the figures we calculate if you have deducted different figures in your manual payment).
4. Remove any deductions or standard hours from the timesheet that don't apply.
5. Change the person's remaining pay transaction (the very last entry on their timesheet) to CHEQUE.
   (This will remove the person's pay from the banking schedules, ensuring that the person isn't paid this amount a second time).
6. Review your Cheque Schedule and double check that the amount here is the same as your manual payment.

When this payroll is confirmed and closed, all records will be updated to include details of your manual payment. By changing the person's timesheet to a CHEQUE, no banking files will be created. Obviously you will not actually draw a cheque, as you will have already paid the person.