iPayroll^® fully complies with the Holidays Act 2003 (in force from 1-Apr-2004) and allows you to correctly calculate and record all entitlements, leave taken and payments.

What you need to do

1. Choose the appropriate Pay Rate when recording Leave - new options will be displayed when you enter a leave transaction on a person's timesheet. In essence, instead of striking an Annual Leave Average leave rate on a person's anniversary iPayroll^® will now pay annual leave at the higher of the person's current rate and the average of the last 52 weeks earnings.
2. Note that as Angling Adventures (Demo) appears to have Less than 12 months history the Annual Average Pay Rate will only be an average across the history recorded in iPayroll^®. (You can still use the annual average option when recording Annual Leave).
3. Use the appropriate Bonus payment code (BON - or BON2 - ) when making Bonus payments to ensure the average rates are calculated correctly.
4. Record time worked on Public Holidays, using ALT-CR - and PHW - . (Note that PHW pays at time-and-a-half as required by the Act).
5. Record Bereavement Leave, using the new BL - code.
6. You may wish to review your Leave Liabilites Report. During April 2004 this report will show "old" and "new" leave liabilites so that you can see the differences caused by the new Act.
7. Review your Special Payment codes to ensure that the Accumulates into Holiday Pay Liable Earnings flag is set correctly - refer to the HP column.

Summary of Changes to iPayroll^®

1. Bereavement Leave can now be recorded using the standard BL - code.
2. Alternative Holidays can now be recorded using the standard ALT-CR - and ALT - codes.
3. Work on Public Holidays can now be recorded using the standard PHW - payment code.
4. Sick Leave The Standard SICK - code is now intended for Sick Leave only (instead of Sick or Special Leave).
5. Leave Pay Rates can now be viewed for any person to help you see how the various leave rates are calculated. For an example, see Leave Pay Rates for John Matthews in our Sample Company. The Liable Pay and Liable Hours figures are calculated in accordance with the new Act.
6. Timesheet Entry has been changed to let you select the appropriate pay rate when recording leave.
7. Two Bonus Codes are now available. The old BON - code is for a bonus that is NOT liable for Holiday Pay and BON2 - code is for a bonus that IS liable.
8. Leave Calendar. This is displayed at the bottom of a person's timesheet when you have entered leave. This will make it much easier for you to double check that you have entered the correct leave dates. For an example see Timesheet for John Matthews in our Sample Company.

If you are interested in details on the new Act, The Employment Relations Service has a very clear set of Holiday Fact Sheets.

For more information please Contact Us.