If a person has been overpaid, we will process the necessary tax adjustments.
First the persons pay must be corrected. Enter the necessary timesheet transactions to calculate the
correct pay. This will normally involve entering negative quantities on a persons timesheet.
For example, if a person has been paid an extra 3 hours overtime (T1.5) in their last pay, enter
-3.00 T1.5 on their timesheet. This will perform all the necessary calculations to update the persons
Pay, Year to Date totals and Tax information.
Note: This will not necessarily recover the money owed by the person. See
Overpayments and Recovery
for more information.
If after this recovery the person still has tax to pay to Inland Revenue at the end of the month,
your Monthly Schedule to Inland Revenue
will simply be adjusted.
Negative Adjustments
However, if the person ends up in a negative situation (i.e. their tax to be recovered is greater than
what is owed for them this month), an adjustment form is required. This is because Inland Revenue will
not accept negative values on the Monthly Schedule or ir-File.
In this case, details for an IR344 - Employer Monthly Amendments Form - will be displayed with the
Monthly Schedule.
If we manage your tax for you, we will send the necessary adjustments to Inland Revenue.
(We may need to contact you to confirm the details of the recovery).
If you manage your own tax, you must complete an IR 344 form from Inland Revenue,
based on information we supply. Further instructions will be displayed with the adjustment form.
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